When one mentions accounting system, listeners automatically think it’s complicated. Hence, for many starting or existing small and medium enterprises, naghahanap sila ng mas madaling gamitin.
At ano pa nga ba ang mas dadali sa spreadsheet AKA Excel?
Excel seems to be equivalent to easy accounting system, but, sad to say…
It’s not as simple as we thought it was.
The limitations of Excel
As your business grows, there are some things Excel functions won’t be able to do.
Chron outlines three limitations in accounting; we’re including two:
The syntax is challenging to master.
The more numbers you need, the more formulas you have to create. Ibig sabihin, kelangan mo i-memorize ang iba’t ibang syntax para lumabas ang results na gusto mo.
The thing is…
Minsan sa sobrang dami, malilito ka na. Tapos pag nalito ka, pwedeng magkaerror pa ang formula mo kasi changing one cell data impacts all the information in other cells.
Lack of Security
If you’re sharing access with other users, madaling ma-mismanage ang information. And that’s not the only bad news.
Sa spreadsheet, you won’t know who committed the mistake.
What’s more, sensitive information is available to everyone who has access.
So if there are numbers na dapat konti lang kayo na nakakaalam, makikita na rin ng iba.
This is why accounting software is needed.
Your business won’t wait for you to master all the syntax in your DIY accounting system. Or in this article, we call it “Excel.” Your business requires more than that.
What any growing business needs is accounting software designed for Herculean tasks such as tracking sales and expense or real-time reports and trends and many more.
“Pano naging mas karapatdapat ang accounting software?”
Glad you asked. Let’s take Oojeema Accounting Software to illustrate.
Here’s a comparative chart of Excel and Oojeema. Hopefully, it gives you a better picture of the two programs:
|Price||Available in most Windows-run PCs for free||Free subscription to a minimal monthly price depending on the business needs|
|Categories||User has to create, assign, and customize as needed||The software has pre-set categories|
|Formulas and functions||User has to input needed formulas, functions, and commands||The software has pre-set formulas and functions|
|Data access||Anyone with access to the file can see all data on the spreadsheet.||Oojeema allows you to limit access of other users|
|Audit trail||If there are multiple users, you won’t know who made the changes.||There is an audit trail feature|
|Financial reports||Generating reports is automatic if the formula and commands are encoded.||Generating reports is automatic without the need to input formula|
|Tax reports||Copy and paste numbers from the sheet to the tax forms||Tax forms are automatically updated.|
|Remote access||User has to save the file in a cloud storage for access.||Cloud-based, so may be accessed anywhere as long as there’s internet connection|
What’s the point?
Excel can be a cost-efficient way to do your accounting management needs. But as your business grows, it will not be enough. In fact, it can be complicated.
Your accounting needs will get more complex as you grow, which translates to more complex formulas and commands for your spreadsheet.
In other words…
Considering the time and effort you need to organize and work on important details would require a more accurate and productive system that is designed to work with AND for you.
The benefits of investing in a suitable accounting system package (as outlined above) will allow you to spend more time on other important aspects of your business.
If you’re thinking of sticking with Excel because you think it is the easy accounting system, think again.